How to Create and Manage Learner Assignments

This guide helps you set up assignments, track learner progress, and manage submissions within Skill Studio AI's Assignment Management system. Use this process to create diverse assignment types, set deadlines, monitor completion, and provide grading feedback at scale.

Before You Start

• Access to Skill Studio AI with Administrator or Learning Administrator privileges

• Defined learning outcomes and clear grading criteria for your assignments

• A list of learners or learner groups assigned to your course or program

• Assignment content ready (such as documents, quizzes, or submission instructions)

• Decision on assignment type: quiz completions, course completions, document submissions, or custom tasks

Steps

1. Navigate to the Assignments Page — From your course or program dashboard, locate and open the Assignments section. This is your central hub for creating and managing all learner assignments.

2. Click Add Assignment — Select the button or option to create a new assignment. You will be prompted to enter basic assignment details.

3. Enter Assignment Name and Description — Provide a clear, descriptive name for the assignment and write detailed instructions in the content editor. Include the assignment's purpose, learning outcomes it addresses, step-by-step instructions, helpful resources, and any academic integrity guidelines. Use headings, bullet points, and multimedia to organize content logically.

4. Select Assignment Type — Choose from the available assignment types: quiz completions, course completions, document submissions, or custom tasks. Select the type that best aligns with your learning objectives.

5. Set Due Dates and Availability Windows — Enable the deadline toggle and specify an exact date and time when the assignment is due. Optionally set an opening date to control when learners can first access the assignment. This helps learners manage their time and enables you to track on-time versus late submissions.

6. Configure Submission Settings — Define how learners will submit their work (file uploads, quiz responses, task completion, etc.). Specify whether the assignment allows single or multiple submissions, and set any file type or size restrictions if applicable.

7. Assign to Learners or Groups — Select which learners, learner groups, or course sections should complete this assignment. You can differentiate assignments by assigning them to specific subsets of your learner population.

8. Set Grading Parameters — Assign a point value to the assignment and specify how it contributes to the overall grade. Optionally create or attach a rubric to clarify evaluation criteria for both learners and graders.

9. Review and Publish — Double-check all assignment details for accuracy and clarity. Save the assignment as a draft, or save and publish it immediately to make it visible to assigned learners.

10. Monitor Learner Progress — Use the Progress Tracking dashboard to view assignment completion status for all learners in real time. Identify learners who have not yet started or completed the assignment.

11. Send Reminders for Incomplete Assignments — Use the built-in reminder feature to send notifications to individual learners or groups who have not submitted by the due date. Tailor reminder messages to encourage timely completion.

12. Grade Submissions and Provide Feedback — As learners submit their work, access each submission through the grading interface. Review materials, assign scores, and write constructive feedback. Return grades and feedback to learners promptly to support their learning.

13. Track Submission Analytics — Review completion reports showing on-time submissions, late submissions, and incomplete assignments. Use this data to refine future assignment design and identify learners who may need additional support.

Tips & Best Practices

• Align every assignment to specific learning outcomes so learners understand the purpose and relevance of their work.

• Provide examples of high-quality and low-quality student work alongside your rubric to set clear expectations for completion.

• Keep assignment instructions concise and use visual hierarchy (headings, lists, images) to reduce cognitive load and improve clarity.

• Set realistic deadlines that account for learner schedules, time zones, and workload balance. Avoid multiple high-stakes deadlines on the same date.

• Use differentiated assignments to accommodate diverse learner needs, learning styles, and accessibility requirements by offering choice in assignment format or delivery method where appropriate.

• Monitor learner progress throughout the assignment period, not just at the deadline, so you can intervene early if learners fall behind.

• Grade and return feedback within 48–72 hours of submission to maximize the learning impact while the content is fresh in learners' minds.

• Leverage assignment analytics to identify patterns in completion rates and submission quality; use these insights to improve future assignments.

Troubleshooting

Some learners are not seeing the assignment in their course view

Verify that the assignment has been published (not saved as draft only) and that these learners are assigned to the assignment. Check that the assignment's opening date has passed and the assignment is not restricted by availability settings.

Learners are submitting after the due date but I want to accept late work with a penalty

Extend the assignment deadline to allow late submissions, then manually adjust individual grades or use your institution's late work policy in the grading settings to apply a percentage penalty to late submissions.

The submission file format is not what I expected or files are corrupted

Update the assignment submission settings to specify acceptable file types and size limits before learners submit. If files are already corrupted, reach out to learners to resubmit in the correct format, or contact your platform administrator to investigate file handling issues.

I cannot see the option to send reminders to learners

Confirm that you have the correct permission level (Administrator or Learning Administrator). If permissions are correct, check that the assignment deadline has passed or is approaching; reminder features typically activate near or after the due date.

Grades or feedback I entered are not appearing for learners

Ensure you have clicked the save or submit button after entering grades and feedback. Verify that you are grading the correct submission version if multiple resubmissions are allowed. Check that learner notifications are enabled so they receive alerts when grades are posted.