How to Understand and Organize Your Workspace in Skill Studio AI

6 steps

What You'll Accomplish

This guide explains what a Workspace is in Skill Studio AI and how to use it to organize your courses, manage team members, and access shared resources. By the end, you'll understand how to structure your content library and leverage workspace features for your organization.

1

Step 1 of 6

Understand that your Workspace is your organization's central hub

A Workspace in Skill Studio AI is an organization-based container that groups all your courses, team members, and settings. Every organization has one primary workspace that all team members share, ensuring everyone accesses the same content and learner data.

2

Step 2 of 6

Review your workspace isolation and security settings

Your workspace is automatically isolated from other organizations. Only users from your email domain or those explicitly invited by administrators can access your content. This ensures data security and privacy for your organization's training materials and learner information.

3

Step 3 of 6

Create folders to organize courses by topic or department

Within your workspace, create folders to organize courses by topic, department, or training program. This folder structure helps team members quickly find relevant training content and keeps your course library organized at scale.

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Step 4 of 6

Drag and drop courses between folders for easy reorganization

Use the drag-and-drop interface to move courses between folders as your training structure evolves. This flexibility allows you to reorganize content without losing any course data or learner progress records.

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Step 5 of 6

Access workspace settings from the admin sidebar

Open workspace settings from the admin sidebar to configure your folder structure, manage images, and organize your content library. All instructors and administrators in your workspace see changes in real time, ensuring everyone works with the latest course versions and learner data.

6

Step 6 of 6

Leverage shared resources to keep your team synchronized

Remember that all team members in your organization share the same courses, learner data, and analytics. Changes made by one instructor—such as updating course content or managing quizzes—are immediately visible to all team members, eliminating version control issues and ensuring consistent training delivery.

You're all set!

You now understand how Workspaces in Skill Studio AI function as your organization's central hub for courses, team collaboration, and learner management. You can start organizing your content library with folders and confidently manage shared resources across your training team.